PARTNER PORTAL

SXS Berlin ’22

Welcome CHIEF EXECUTIVES !

Dear exhibitors, we carefully set up this portal to provide you with all the important information and deadlines for STICKS & STONES. The portal is intended to be the first point of contact for all your questions and to ensure a smooth and carefree organization of the fair.

Disclaimer: Please note that the deadlines we communicate here are binding. If these deadlines are not met, we cannot guarantee that the services in your package will be fully provided. For example, if we receive your exhibitor profile too late, this will delay publication on our website. We cannot refund for missed deadlines.

DOODLE:

GET YOUR

APPOINTMENT FOR OUR

KICK-OFF CALLS

FORM:

WHAT ARE YOUR QUESTIONS AND EXPECTATIONS?

DOWNLOAD:

QUICK OVERVIEW

OF ALL DEADLINES

OVERVIEW: DEADLINES

15.03.

▸ CV Database

25.03.

▸ Company profile

▸ Book exhibitor badges, catering, furniture etc.

▸ Interview lounge

▸ CV Check

▸ Share pics

▸ Logo for the SXS event bag

01.04.

▸ Hand in your talk

04.04. – 30.05.

▸ Time period to schedule the delivery of your booth

29.04.

▸ Blog post

▸ Video message

▸ Premium job posts

23.05.

▸ Job wall

30.05.

▸ Deadline for the delivery of your booth

11.06.

▸ Event day🦏

MOST IMPORTANT INFORMATION

TIMETABLE

Set-up day, 10.06.2022

  • 12 am – 8 pm: The set-up of the booths must take place on this day. It is not possible to set up your booth on the day of the event. Our logistics provider will coordinate the delivery slots for your equipment (see below).
  • from 8 pm: Get together of the exhibitors (sponsored by ZEIT). You will later receive further information via email and in this portal.

Please note: There is a power connection at your booth. This will probably be installed in the evening of the set-up day.

Event day, 11.06.2022

  • 9 – 10 am: Admission
  • 10 am – 17 pm: Booths are open
  • 11 am – 17 pm: Speakers programme
  • 17 – 22 pm: Dismantling of the booths

The schedule will be updated continuously. We will post the detailed agenda with all program items here as soon as it is ready.

CONTACT

If you have any questions, contact our SXS Project leader David Fijuck:

  • via email david@uhlala.com
  • via phone +49(0)170-7031283 (Office hours: Monday–Thursday, 14–17 pm).
LOCATION

Adresse, Anfahrt & Parken

The STICKS & STONES ’22 will take place at the Verti Music Hall Berlin. Check the link below to find more information on how to get there and where you can park.

House rules

Check the following link to find the Verti Music Hall house rules.

HYGIENE

We are closey cooperation with the location in order to ensure a safe and healthy event experience for all our exhibitors, guests, and co-workers. Depending on the pandemic situation, our hygiene concept may change, and we will communicate this in advance. Please note that it may be necessary for all our exhibitors to present both a vaccination certififacte and a daily test in order to get access to the fair.

Check the following link to find important rules of conduct at the location:

YOUR BOOTH

When planning your booth, please pay attention to the size of your booked slot as it is not possible to exceed the boundaries of your slot (not even 5 cm!). This is to ensure that the escape routes remain free.

These are the standard booth sizes (in your registration form you can check if you have booked a different size):

  • Beginner: 1×2 m
  • Junior: 2×2 m
  • Senior: 3×2 m
  • Executive: 3×3 m
  • Chief Executive: 5×4 m
LOGISTICS

In terms of logistics, we cooperate with “BISCHOFF Event Service & Transport.”

Please contact Ulf Bischoff (ulf[at]bischoff-est2013[dot]de) for all your questions regarding the delivery, temporary storage, additional personnel, or equipment. You can find a complete overview of all services and costs in the link below.

You will find further information under the point “delivery and collection of your booth.”

LOCATION MAP

We wll create the location map after the deadline for registrations on May 23, 2022. After finalizing the plan, you will receive a notification via email and we upload the plan in this portal. As a chief executive partner, you will get the opportunity to check your booth position in advance and to tell us your preferences.

DEADLINES & FORMS

MOST IMPORTANT DEADLINES

EMPLOYER PROFILE

DEADLINE: MARCH 25, 2022

Our exhibitors list is the first point of contact for our visitors to get in touch with you. Use the form linked below to submit your company information so that we can publish your profile.

Don’t have all the information yet? In this case, send us your logo in high resolution and we will place this on our website.

Do you want your profile information to be changed? You can send the corrected data to David via email (please note that we cannot do this more than once).


FURNITURE, EXHIBITOR BADGES, CATERING 

DEADLINE: MARCH 25, 2022

Note: Your package does not inlcude any furniture.

Fill in the following form to book extra furniture, storage space, exhibitors badges, and catering.

DELIVERY AND COLLECTION OF YOUR BOOTH

DEADLINE: 04.04.22 – 30.05.22

We will assign individual time slots for all deliveries in order to ensure a smooth loading and unloading procedure at the location. For this purpose, send the necessary information (planned arrival time, material, vehicle type etc.) to the logistics service via the following form. You will then be informed about your individual loading/unloading time slots on May 10 and 11, 2022.

You also have the option of unloading your vehicle yourself or to use an external company. In any case, we need your delivery information in advance regardless of how you eventually transport your booth materials.

You can also send your materials to our logistics service (3-4 days before the event), who will then forward your shipment to your co-workers. In the following form you can also book aditional logistics services. Final deadline is 30.05.22.

NOTES: These deadlines are binding. A direct delivery of your material can only take place without problems if one of your co-workers is on site. Shipments by courier can also be addressed to our logistics provider – in this case, the delivery will be made on the schedulded time slot and charged with the respective fees. Please also note the shipping guidelines and share these with your booth provider.

DEADLINES FUR ADDITIONAL SERVICES

CV DATABASE

DEADLINE: March 25, 2022

In our CV Database you get the possibility to check the our visitors’ CVs in advance and to invite interesting candidates to your booth. Check our CV database guide to receive more information about our most beloved career feature.

To use the database, submit the following information:

  1. Confidentiality agreement: Please sign and return the agreement. The agreement contains all the conditions for the use of the data.
  2. Match-making form: Das ausgefüllte Matchmaking-Formular: In this form, you can specify your search preferences so that we can match you with appropriate applicants.
YOUR JOB OFFERS AT OUR JOB WALL

DEADLINE: May 23, 2022

Send us your printed job offers by mail as soon as possible before the event (paper form, one A4 page per advertisement). Depending on the package, you can send us 9 (chief executive), 6 (executive), 4 (senior), or 2 (junior) advertisments.

Mailing adresse:

Stuart Cameron

Uhlala GmbH

Wichertstraße 9a

10439 Berlin

INTERVIEW LOUNGE

DEADLINE: March 25, 2022

The interview lounge is a separate, less noisy space in which you can talk with your applicants. Would you like to reserve a table with three seats in the lounge? Registration is binding:

REGISTRATION FOR CV CHECK

DEADLINE: 25. März ’22

Do you want to offer a CV check for our visitors? Our visitors will stob by and ask your for a feedback on their CVs. This raises the visibility of your booth as we will highlight your in our location map. There is a maximum of 10 companies which can offer a CV check (first come, first serve).

UPDATE: All slots for the CV Check are filled. Registrations are closed!

BLOG POST ON OUR WEBSITE

DEADLINE: April 29, 2022

As a part of our media services, you can publish an article in our SXS Blog, which we will share via our social media shortly before the event. You are free to deliver any content that suits you. You can write about your participation in our fair, your talk, co-workers, or any other topic related to career, work, and LGBTIQ+ diversity. Further information and upload your blog post here:

VIDEO MESSAGE

DEADLINE: April 29, 2022

Similar to the blog posts, you can use the video message to communicate your participation in our event. For this, send us a sort uplifting video in which you speak to the SXS visitors (tiktok style is highly appreciated). Here are some examples from last editions: example 1, example 2, example 3.

Maximum file limits: 120 seconds length, 4 GB size, .mp4 or .mov format.

Send us your video file per email or use a filehosting service (e.g., WeTransfer).

SHAREPICS ON SOCIAL MEDIA

DEADLINE: March 25, 2022

We feature our exhibitors on our social media before the event. For this, we need a picture of your representative, your team or whoever comes to your mind. And we need some powerful quotes from you: Check this example.

Upload and further information:

YOUR LOGO ON OUR EVENT BAG

DEADLINE: March 25, 2022

We will place your company logo exclusively on the SXS event bag that will be handed out to our visitors. Please send us your logo in high resolution and as a vector graphic with transparent background.

JOB POSTS VIA OUR SOCIAL MEDIA

DEADLINE: April 29, 2022

As chief executive you can send us three job offers that we will publish seperately via our social media. Please contact David per email in order to clarify the timing and details, if you want to use this service.

DEADLINES: SPEAKERS PROGRAM

YOUR TALK AT SXS

DEADLINE: APRIL 1, 2022

All chief executive packages include a talk in our speakers program. The other packages can book a talk as an additional service. Are you going to give a talk? In thise case, please check our guide for SXS talks and hand in you talk via our form:

LET’S TALK: DISCUSSION PANELS

DEADLINE: APRIL 1, 2022

Would you like to discuss with us in our panels? There are no restrictions for panel participation: Help us find a few topics you would like to debate at our event. We collect your ideas and preferences via this form:


FURTHER EVENT INFORMATION

GET-TOGEHTER FOR EXHIBITORS

Dear SXS exhibitors, 

We would like to invite you to our exhibitor get-together on the evening before our fair. We are looking forward to this and getting in the right mood for SXS with you. In addition, two surprise inputs are waiting for you. Stay excited!

Together with Zeitverlag, we are happy to meet you face-to-face in one of Berlin’s hottest locations and a relaxed atmosphere after two years of the pandemic.

Get your tickets here: https://bit.ly/3LZkkO1 (Limited to 300 people!)

The password is: Proudr

Many greetings

Stuart, David, and the SXS Team

Note: The ticket includes drinks and the buffet.

AFTERPARTY

Coming soon.

ACCOMMODATION

Coming soon.

STICKS & STONES is a project by UHLALA Group. Since 2009, we have been supporting, promoting and connecting LGBTIQ+ people in their careers and bringing them together with companies and organisations that appreciate their LGBTIQ+ employees.

© 2022 UHLALA GmbH — All Rights Reserved