PARTNER PORTAL

SXS Berlin ’22

Welcome SENIORS !

Dear exhibitors, we carefully set up this portal to provide you with all the important information and deadlines for STICKS & STONES. The portal is intended to be the first point of contact for all your questions and to ensure a smooth and carefree organization of the fair.

Disclaimer: Please note that the deadlines we communicate here are binding. If these deadlines are not met, we cannot guarantee that the services in your package will be fully provided. For example, if we receive your exhibitor profile too late, this will delay publication on our website. We cannot refund for missed deadlines.

DOODLE:

GET YOUR

APPOINTMENT FOR OUR

KICK-OFF CALLS

FORM:

WHAT ARE YOUR QUESTIONS AND EXPECTATIONS?

DOWNLOAD:

QUICK OVERVIEW

OF ALL DEADLINES

OVERVIEW: DEADLINES

15.03.

▸ CV Database

25.03.

▸ Company profile

▸ Book exhibitor badges, catering, furniture etc.

▸ CV Check

01.04.

▸ Hand in your talk

04.04. – 30.05.

▸ Time period to schedule the delivery of your booth

29.04.

▸ Blog post

▸ Video message

23.05.

▸ Job wall

30.05.

▸ Deadline for the delivery of your booth

11.06.

▸ Event day🦏

MOST IMPORTANT INFORMATION

TIME TABLE

Set-up day, June 10, 2022

  • 12 – 20 PM: The set-up of the booths must be done on this day. It is not possible to do this on the day of the fair. For the delivery of your booth and materials, please coordinate your time slot with the logistics team (see below).
  • 20 PM: Exhibitors Get Together (sponsored by ZEIT).

Please note: There will be a connection at your booth but this may not be ready until the evening of the set-up day.

Event day, June 11, 2022

  • 9 – 10 AM: Entrance
  • 10 am – 17 pm: Exhibitors booths are open
  • 10.30 am – 17 pm: Speakers programme
  • 17 – 22 pm: Clean up

Contact person: David Fijuck

CONTACT

SXS project manager David Fijuck will be answer your questions you may have about the organization of the fair.


mail: david@uhlala.com

phone: +49(0)170-7031283 (office hours: Mon-Thu, 2–5 p.m.).

LOCATION

Directions and parking

STICKS & STONES ’22 takes place at Verti Music Hall Berlin. Information on how to get there and parking can be found under the following two links.

House Rules

Please note the house rules that apply to the Verti Music Hall, which can be found under the following link.

CORONA UPDATE

According to official guidelines, our event is no longer subject to Corona restrictions. However, the pandemic is not over yet and therefore we would like to call for some precautions to keep the risk of infection as low as possible.

We recommend these four measures:

  1. Please get tested for Corona beforehand.
  2. If you have any signs of a cold, please refrain from attending our event.
  3. Avoid hand contact (elbow greeting instead) or disinfect your hands afterwards.
  4. In general, we recommend wearing an FFP2 mask indoors. Our team will also be present wearing masks.
YOUR BOOTH

When planning your stand, please pay attention to the size of the space you have chosen. In order to keep the escape route clear, the booths and the furniture must not extend beyond the booth boundaries under any circumstances (not even 5cm!).

Our standard booth sizes are as follows (provided you have not specified a different size in the registration form) (width x depth):


  • Beginner: 1×2 m
  • Junior: 2×2 m
  • Senior: 3×2 m
  • Executive: 3×3 m
  • Chief Executive: 5×4 m
LOGISTICS

For SXS Berlin ’22 we manage all logistical questions with the help of “BISCHOFF Event Service & Transport”.


Mr. Ulf Bischoff will answer all your questions regarding delivery & collection of your booth, temporary storage, personnel & equipment and other logistical needs. Click the following link to find an overview of all logistics services offered, prices, and contact information.

Please note the information and To Do’s for “Delivery & Collection of your booth” below!

SITE MAP

The site map is finalized and can be viewed here. We have also sent a notification email to you. (Note the indexing and the exhibitor names are only used here for internal communication, not in public communication)

  • Flooring: The hall itself has a smooth concrete floor. A carpet or similar is not necessary for your booth setup, but is recommended.
  • Please have B1 certificates available for your booth setups, if applicable. We have been advised that there may be controls by building inspectors or the fire department.

FINAL INFORMATION FOR SET-UP & EVENT DAY

Download our mail with the information about the directions, onboarding, booth setup, catering and afterparty here as a PDF. Further down you will find the recording of our briefing call from June 7, 2022.

DEADLINES & FORMS

MOST IMPORTANT DEADLINES

EMPLOYER PROFILE

DEADLINE: MARCH 25, 2022

Our exhibitors list is the first point of contact for our visitors to get in touch with you. Use the form linked below to submit your company information so that we can publish your profile.

Don’t have all the information yet? In this case, send us your logo in high resolution and we will place this on our website.

Do you want your profile information to be changed? You can send the corrected data to David via email (please note that we cannot do this more than once).


FURNITURE, EXHIBITOR BADGES, CATERING 

DEADLINE: MARCH 25, 2022

Note: Your package does not inlcude any furniture.

Fill in the following form to book extra furniture, storage space, exhibitors badges, and catering.

DELIVERY AND COLLECTION OF YOUR BOOTH

DEADLINE: 04.04.22 – 30.05.22

We will assign individual time slots for all deliveries in order to ensure a smooth loading and unloading procedure at the location. For this purpose, send the necessary information (planned arrival time, material, vehicle type etc.) to the logistics service via the following form. You will then be informed about your individual loading/unloading time slots on May 10 and 11, 2022.

You also have the option of unloading your vehicle yourself or to use an external company. In any case, we need your delivery information in advance regardless of how you eventually transport your booth materials.

You can also send your materials to our logistics service (3-4 days before the event), who will then forward your shipment to your co-workers. In the following form you can also book aditional logistics services. Final deadline is 30.05.22.

NOTES: These deadlines are binding. A direct delivery of your material can only take place without problems if one of your co-workers is on site. Shipments by courier can also be addressed to our logistics provider – in this case, the delivery will be made on the schedulded time slot and charged with the respective fees. Please also note the shipping guidelines and share these with your booth provider.

DEADLINES FOR PACKAGE SERVICES

CV DATABASE

DEADLINE: March 25, 2022

In our CV Database you get the possibility to check the our visitors’ CVs in advance and to invite interesting candidates to your booth. Check our CV database guide to receive more information about our most beloved career feature.

To use the database, submit the following information:

  1. Confidentiality agreement: Please sign and return the agreement. The agreement contains all the conditions for the use of the data.
  2. Match-making form: In this form, you can specify your search preferences so that we can match you with appropriate applicants.
YOUR JOB OFFERS AT OUR JOB WALL

DEADLINE: May 23, 2022

Send us your printed job offers by mail as soon as possible before the event (paper form, one A4 page per advertisement). Depending on the package, you can send us 9 (chief executive), 6 (executive), 4 (senior), or 2 (junior) advertisments.

Mailing adresse:

Stuart Cameron

Uhlala GmbH

Wichertstraße 9a

10439 Berlin

REGISTRATION FOR CV CHECK

DEADLINE: 25. März ’22

Do you want to offer a CV check for our visitors? Our visitors will stob by and ask your for a feedback on their CVs. This raises the visibility of your booth as we will highlight your in our location map. There is a maximum of 10 companies which can offer a CV check (first come, first serve).

UPDATE: All slots for the CV Check are filled. Registrations are closed!

BLOG POST ON OUR WEBSITE

DEADLINE: April 29, 2022

As a part of our media services, you can publish an article in our SXS Blog, which we will share via our social media shortly before the event. You are free to deliver any content that suits you. You can write about your participation in our fair, your talk, co-workers, or any other topic related to career, work, and LGBTIQ+ diversity. Further information and upload your blog post here:

VIDEO MESSAGE

DEADLINE: April 29, 2022

Similar to the blog posts, you can use the video message to communicate your participation in our event. For this, send us a sort uplifting video in which you speak to the SXS visitors (tiktok style is highly appreciated). Here are some examples from last editions: example 1, example 2, example 3.

Maximum file limits: 120 seconds length, 4 GB size, .mp4 or .mov format.

Send us your video file per email or use a filehosting service (e.g., WeTransfer).

JOB POSTINGS ON PROUDR.COM

As a part of your SXS package, you can upload your job offers on our platform Proud.


All you have to do is to create your first job offer. Your profile will then be automatically created and you will get a login to your profile via email, where you can modify and unpost your job offers. As long as you use the same computer and/or the same address, all future jobs will be posted with this profile.


This is the link to the job portal:

DEADLINES: SPEAKERS PROGRAM

YOUR TALK AT SXS

DEADLINE: APRIL 1, 2022

All chief executive packages include a talk in our speakers program. The other packages can book a talk as an additional service. Are you going to give a talk? In thise case, please check our guide for SXS talks and hand in you talk via our form:

LET’S TALK: DISCUSSION PANELS

DEADLINE: APRIL 1, 2022

Would you like to discuss with us in our panels? There are no restrictions for panel participation: Help us find a few topics you would like to debate at our event. We collect your ideas and preferences via this form:


FURTHER EVENT INFORMATION

GET-TOGEHTER FOR EXHIBITORS

Dear SXS exhibitors, 

We would like to invite you to our exhibitor get-together on the evening before our fair. We are looking forward to this and getting in the right mood for SXS with you. In addition, two surprise inputs are waiting for you. Stay excited!

Together with Zeitverlag, we are happy to meet you face-to-face in one of Berlin’s hottest locations and a relaxed atmosphere after two years of the pandemic.

Get your tickets here: https://bit.ly/3LZkkO1 (Limited to 300 people!)

The password is: Proudr

Many greetings

Stuart, David, and the SXS Team

Note: The ticket includes drinks and the buffet.

AFTERPARTY

Coming soon.

ACCOMMODATION

Coming soon.

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