PARTNER PORTAL

SXS BERLIN '23

Welcome BEGINNERS !

Dear exhibitors, we carefully set up this portal to provide you with all the important information and deadlines for STICKS & STONES. The portal is intended to be the first point of contact for all your questions and to ensure a smooth and carefree organization of the fair.

Disclaimer: Please note that the deadlines we communicate here are binding. If these deadlines are not met, we cannot guarantee that the services in your package will be fully provided. For example, if we receive your exhibitor profile too late, this will delay publication on our website. We cannot refund for missed deadlines.


SIGN UP FOR OUR

KICK-OFF CALL

FORM:

WHAT ARE YOUR QUESTIONS AND EXPECTATIONS?

DOWNLOAD:

QUICK OVERVIEW

OF ALL DEADLINES

MOST IMPORTANT INFORMATION

TIME TABLE

Set-up day, June 30, 2023

  • 12 – 8 PM: The set-up of the booths must be done on this day. It is not possible to do this on the day of the fair. For the delivery of your booth and materials, please coordinate your time slot with the logistics team (see below).
  • 7 PM: Exhibitors Get-Together (Please see below for further details!)

Please note: There will be a connection at your booth but this may not be ready until the evening of the set-up day.

Event day, July 1st, 2023

  • 9 – 10 AM: Entrance
  • 10 AM – 5 PM: Exhibitors booths are open
  • 11 AM – 4.30 PM: Speakers programme
  • 5 PM – 10 PM: Clean up

Contact persons: Julia Kolhoff & Angelina Stahl

LOGISTICS

For SXS Berlin '23 we manage all logistical questions with the help of "BISCHOFF Event Service & Transport".


Mr. Ulf Bischoff will answer all your questions regarding delivery & collection of your booth, temporary storage, personnel & equipment and other logistical needs. Click the following link to find an overview of all logistics services offered, prices, and contact information.

Please note the information and To Do’s for "Delivery & Collection of your booth" below!

LOCATION

Directions and parking

STICKS & STONES '23 takes place at Verti Music Hall Berlin. Information on how to get there and parking can be found under the following two links.

House Rules

Please note the house rules that apply to the Verti Music Hall, which can be found under the following link.

CATERING

You have the opportunity to book extensive catering for the day of the exhibition (please see details below).

Please use the form below to let us know how many catering wristbands you would like to book.



Here you can find the food and drinks on offer as well as the times for the catering:


BREAKFAST - (1st floor backstage & outdoor area, the meals are available for self-service.)

9 AM – 12 PM


  • Croissants 
  • Pretzels
  • Hand fruit


LUNCH - (1st floor backstage & outdoor area, the meals are available for self-service.)

12 PM – 3 PM


Main courses (vegan):

  • Tender tofu cubes in a curry coconut cream sauce on fluffy, airy premium rice.
  • Tender tofu cubes in a creamy peanut butter cream sauce with ground peanuts, coriander, fine chilli and lemon as a topping.
  • Tender organic chickpeas with fresh spinach in a red, Thai and slightly spicy curry coconut cream sauce on light, airy rice.
  • An exotic curry-lemon-mango sauce with grilled vegetables from yellow and red peppers, zucchini and snow peas. Refined with edamame beans.
  • A premium class mushroom cream sauce. Fresh light and dark mushrooms roasted in coconut oil, refined with cashew cream. Served with rice and parsley on top.


Dessert:

  • Rice Balls: Sticky rice balls bathed in coconut milk and cane sugar, covered in an exotic, fresh mango cream with coconut flakes and mint on top.
  • Strawberry Cake: Fresh strawberry pieces carried by a creamy vanilla yoghurt cream, guarded by two madeleine towers.

COFFEE & CAKE - (1st floor backstage & outdoor area, the meals are available for self-service.)

3 PM – 5 PM


  • Strawberry-cream-cake
  • Applesauce cake
  • Cherrycake


BEVERAGES:


Soft drinks:

  • Various soft drinks such as Coke, Fanta, Sprite, water (still and sparkling), apple juice and orange juice.


Hot beverages:

  • Filter coffee (incl. sugar, sweetener, milk and oat milk)
  • Tea - different varieties


This year you also have the option of having drinks delivered to your booth.

If you would like to use this service, please fill out the following form and send it back to Alina Reinhardt: a.reinhardt@mercedes-benz-arena-berlin.de.


PLEASE NOTE:

The catering is located in the backstage area on the 1st floor and does not have enough space for all exhibitors to eat at the same time. So please split your time among yourselves and, in addition to the seating in the backstage area, also use the seating on our outdoor terrace to ease everything a little in terms of time and space.


Food and drinks may NOT be taken out of the catering area!

If you need drinks at the booth, you can either order drinks using the above form or bring drinks for your own consumption(!). In addition, drinks and snacks are available at various bars in the Verti Music Hall for the entire duration of the trade fair (10 AM to 5 PM) on a self-pay basis.

YOUR BOOTH

When planning your stand, please pay attention to the size of the space you have chosen. In order to keep the escape route clear, the booths and the furniture must not extend beyond the booth boundaries under any circumstances (not even 5 cm!).

Our standard booth sizes are as follows (provided you have not specified a different size in the registration form) (width x depth):


  • Beginner: 1x2 m
  • Junior: 2x2 m
  • Senior: 3x2 m
  • Executive: 3x3 m
  • Chief Executive: 5x4 m


One earthed socket will be provided for each stand. Multiplug sockets must be brought by the exhibitor if needed. The maximum connection values are:

  • Beginner (2 m2 booth): max. 500 watt
  • Junior (4 m2 booth): max. 500 watt
  • Senior (6 m2 booth): max. 750 watt
  • Executive (9 m2 booth): max. 1000 watt
  • Chief Executive (20 m2 booth): max. 1000 watt


SITE MAP

The site map is finalized and can be viewed here. (Note the indexing and the exhibitor names are only used here for internal communication, not in public communication)

  • Flooring: The hall itself has a smooth concrete floor. A carpet or similar is not necessary for your booth setup, but is recommended.
  • If necessary, please have the B1 certificates (fire protection) ready for materials or objects you have brought with you for your stand construction. We have been informed that there may be checks by the building inspector or the fire brigade. The certificates should generally be available from the manufacturer or when renting. If these are not available, we recommend taking a fire extinguisher with you.
CONTACT

Julia will be happy to answer any questions you may have about the organization of the fair:

mail: julia@uhlala.com

phone: +49(0)170-703 12 83

INTRODUCTION VIDEO

On March 17, we held a video conference to inform all Senior packages about organizational procedures. We are making the recording available to you here. Please note that this video also discusses some items that do not pertain to the Beginner packages.

OVERVIEW: DEADLINES

03.04.

▸ Hand in your talk

▸ Company logo


24.04. – 19.06.

▸ Time period to schedule the delivery of your booth


02.05.

▸ Furniture & other services form 



19.06.

▸ Deadline for the delivery of your booth

01.07.

▸ Event day🦏

DEADLINES & FORMS

MOST IMPORTANT DEADLINES

EMPLOYER LOGO

DEADLINE: 03 APRIL, 2023

Our exhibitors list is the first point of contact for our visitors to check what companies are attending and to get in touch with you. Please use the form below to submit your company logo (in high resolution) so that we can list you on our website.


FURNITURE, EXHIBITOR BADGES, CATERING 

DEADLINE: 02 MAY, 2023

Note: Your package does not inlcude any furniture.

Fill in the following form to book extra furniture, exhibitors badges, and catering and send us the completed and signed order form by mail by 02 May, 2023.

DELIVERY AND COLLECTION OF YOUR BOOTH

DEADLINE: 24 APRIL – 19 JUNE, 2023

We will assign individual time slots for all deliveries in order to ensure a smooth loading and unloading procedure at the location. For this purpose, send the necessary information (planned arrival time, material, vehicle type etc.) to the logistics service via the following form. You will then be informed about your individual loading/unloading time slots on June 30 and July 1st, 2023.

Attention! Only 1 truck can use the unloading ramp at a time. After unloading, this truck must leave the area immediately to avoid backups.

You also have the option of unloading your vehicle yourself or to use an external company. In any case, we need your delivery information in advance regardless of how you eventually transport your booth materials.

You can also send your materials to our logistics service (3-4 days before the event), who will then forward your shipment to your co-workers. In the following form you can also book aditional logistics services. Final deadline is 19 June, 2023.

NOTES: These deadlines are binding. A direct delivery of your material can only take place without problems if one of your co-workers is on site. Shipments by courier can also be addressed to our logistics provider – in this case, the delivery will be made on the schedulded time slot and charged with the respective fees. Please also note the shipping guidelines and share these with your booth provider.

DEADLINES: SPEAKERS PROGRAM

YOUR TALK AT SXS

DEADLINE: 03 APRIL, 2023

All chief executive packages include a talk in our speakers program. The other packages can book a talk as an additional service. Are you going to give a talk? In this case, please check our guide for SXS talks and hand in your talk via our form:


FURTHER EVENT INFORMATION

EXHIBITORS GET-TOGETHER

We would like to cordially invite you all to our Exhibitors' Get-Together the night before the trade fair (June 30th). We look forward to the

evening and getting in the mood for the trade fair the following day.

The get-together will take place in the Verti Music Hall from 7 p.m. to 10 p.m. after the trade fair has been set up. A ticket costs EUR 39 and includes four drinks of your choice. Additional drinks can be purchased on a self-pay basis.

The following drinks are available:


SOFT DRINKS 0.3l

• Apollinaris ViO, still

• Apollinaris Selcetion, Spring

• ViO organic Schorlen (apple, orange)

• Coca Cola, Coca Cola Zero


APERETIF

• Aperol Spritz 0.175l

• Lillet wild berries 0.3l


BEER

• VELTINS Pilsner 0.5l

• VELTINS non-alcoholic 0.5l

• VELTINS Radler 0.5l


SPARKLING WINE

• Be Secco 0.2l – Frizzante / Hugo / Rosé


WINE

• White, rosé, red 0.2l


The number of participants is limited. The principle of "first come, first served" applies.

Registration using the following form:

MEDIA LIBRARY

FINAL INFORMATION ABOUT THE BUILD-UP & EVENT DAY 2022

Here you can find the recording of our briefing call on 07.06.'22 for last year's SXS.

FAQ

Do you have any open questions that could potentially be relevant for other exhibitors? Are you missing some central organizational information? Post your question here so that we can include it and the corresponding answer in the FAQ in the partner portal.

STICKS & STONES is a project by UHLALA Group. Since 2009, we have been supporting, promoting and connecting LGBTIQ+ people in their careers and bringing them together with companies and organisations that appreciate their LGBTIQ+ employees.

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